How to Use the Bookmarks Feature in Microsoft Word

Utilizing Microsoft Phrase’s bookmarks, you may mark textual content, photos, and locations in your doc that you just wish to return to. That is much like underlining a passage or phrase in a e book.

As an alternative of scanning by a whole doc, bookmarks will enable you to to leap straight to the specified textual content, image, or place. The bookmark function can be out there in Outlook, and you’ll add as many bookmarks as you want.

You may also title every bookmark for simple reference. On this article, you will discover ways to use bookmarks in Microsoft Phrase, together with recommendations on the best way to add bookmarks.

What Is a Bookmark in Microsoft Phrase?

A bookmark in Microsoft Phrase works with hyperlinks, permitting you to navigate to any particular place inside the doc. It features like an inside hyperlink between sections of your doc.

That is notably helpful for navigating prolonged paperwork. You need to use bookmarks to leap from part to part with out having to scroll by web page after web page of textual content. As an example, you may hyperlink matters in your desk of contents to the precise pages the place they start utilizing bookmarks.

With that being stated, let’s now see the best way to add and use a bookmark in Microsoft Phrase.

Add and Use Bookmarks in Microsoft Phrase

You may add a bookmark in Microsoft Phrase in three easy steps.

  1. First, choose the place you need the bookmark added.
  2. Subsequent, insert the bookmark.
  3. Then add a hyperlink that factors to your bookmark.

Observe that you could solely add bookmarks to a Phrase doc by way of the Microsoft Phrase desktop app.

Add a Bookmark in Microsoft Phrase

  1. Open a Phrase doc utilizing the desktop app and go to the textual content or place you wish to bookmark. Now, click on on the Insert tab within the ribbon space, then click on on Bookmark.

    Microsoft Word click Insert Bookmarks

  2. Within the pop-up window, enter a Bookmark title and click on Add when completed to shut the window. This can create a reputation for the bookmark you’ve got simply added. You may repeat this course of for any variety of bookmarks you wish to add.

    Microsoft Word bookmarks add name

    Nevertheless, word that your bookmark title should start with a letter, can comprise numbers and underscores, however not areas, dashes, or slashes, amongst others. Let’s now go over the best way to add a hyperlink that factors to your bookmark.

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Here is how one can add a hyperlink to a bookmark in Microsoft Phrase.

  1. Whereas nonetheless within the open Phrase doc, choose the textual content, image, or location the place you will like so as to add a hyperlink to your bookmark.
  2. Press Ctrl + Ok, or right-click in your choice, hover your mouse pointer over the ahead arrow in entrance of Hyperlink and click on Insert Hyperlink. Alternatively, you may undergo the ribbon space, click on on Insert, then on Hyperlink (or on its down arrow, then Insert Hyperlink).

    Microsoft Word bookmark link right click selection

  3. This can open an Insert Hyperlink dialog field. Within the Hyperlink to pane, click on Place in This Doc. Contained in the Choose a spot on this doc field, click on on the bookmark title you created earlier, then click on OK.

    Microsoft Word bookmark click bookmark name OK

  4. You may also add a display tip that can present up while you hover your mouse over the hyperlink. To take action, click on on ScreenTip, enter a “ScreenTip textual content” and click on OK.

    Microsoft Word bookmark ScreenTip OK

  5. You may equally change your anchor textual content. To take action, merely edit your Textual content to show and click on OK when completed.

As soon as added, while you click on on the hyperlink, it’ll take you straight to your bookmark.

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Discover a Bookmark in Microsoft Phrase Utilizing Go To

The Go To function means that you can soar to a web page, part, line, bookmark, remark, footnote, and so forth, as an alternative of scrolling or utilizing hyperlinks. Here is the best way to discover your bookmarks in Microsoft Phrase by way of Go To.

  1. Press Ctrl + G, or click on on Dwelling > click on on the Discover drop-down arrow within the right-hand nook of the ribbon space and choose Go To.
  2. Within the Go to what pane on the left, choose Bookmark > Go to.

    Microsoft Word bookmark Go to

    If in case you have added a number of bookmarks, guarantee to click on on the Enter bookmark title drop-down and choose a bookmark title earlier than clicking Go to.

    Microsoft Word bookmark Go to multiple bookmarks

  3. This can take you to the desired bookmark. Click on Shut when completed.

Make Bookmarks Seen in Microsoft Phrase

By default, bookmarks should not proven in Microsoft Phrase. Here is the best way to get Microsoft Phrase to indicate bookmarks.

  1. Go to File, scroll right down to the underside and click on on Choices, then click on on Superior.
  2. Scroll all the way in which right down to the Present doc content material part and tick the Present bookmarks checkbox.

    Microsoft Word bookmark Show bookmarks

  3. Now, click on OK to exit.

For those who add bookmarks to textual content or photos, the bookmarks will now be displayed as sq. brackets [ ]. Alternatively, for those who add bookmarks to an space by merely inserting your cursor, your bookmarks will seem as an I-beam.

Microsoft Word bookmarks displaying

Delete a Bookmark in Microsoft Phrase

Simply as you may add a bookmark, you can too delete a bookmark in Microsoft Phrase. Here is how:

  1. Open the Phrase doc, click on on Insert, then click on on Bookmark.
  2. Choose the bookmark you wish to delete, then hit the Delete button. You may not get a deletion affirmation warning, so make sure that you truly wish to delete your bookmark.

    Microsoft Word bookmark to delete

  3. You may must repeat this course of if you wish to delete a number of bookmarks.

Although you may have deleted a bookmark, the hyperlink you added will nonetheless be there. Here is the best way to take away the hyperlink from a deleted bookmark in Microsoft Phrase.

  1. Merely choose the anchor textual content and right-click. From the menu choices, choose Take away Hyperlink.

    Microsoft Word Bookmark remove links

  2. It is best to do that for each bookmark you delete.

For those who do not, and also you share the doc, different readers might mistake them for energetic exterior hyperlinks.

What Occurs When You Copy-Paste, Reduce and Delete, and Add to Bookmarks in Microsoft Phrase

You may copy-paste, lower and delete, and add to bookmarks in Microsoft Phrase. Here is what occurs while you do:

When You Copy-Paste Bookmarks in Microsoft Phrase

For those who copy all or a part of a bookmark and paste elsewhere inside the similar doc, the unique retains its bookmarks, however the pasted copy does not.

Alternatively, for those who copy and paste elements or all of a bookmark in one other doc, each paperwork will retain the bookmarks.

When You Reduce and Delete Bookmarks in Microsoft Phrase

For those who lower a whole marked merchandise (textual content or image) and paste it elsewhere inside the similar doc, the merchandise, and the bookmark transfer to that new location. For those who delete a part of a bookmark, the remaining textual content will retain the bookmark.

Add to Bookmarks

Whenever you add textual content between two characters in a bookmark, it turns into a part of the bookmark. The identical factor occurs while you add textual content or pictures straight in entrance of a bookmark’s opening bracket.

Nevertheless, the addition is not going to be included within the bookmark while you add textual content or pictures straight after the closing bracket.

Associated: The Best How-To Sites Everyone Should Bookmark

Begin Utilizing Bookmarks in Microsoft Phrase

Bookmarks in Microsoft Phrase can assist you and your readers to simplify navigation inside a doc. It might additionally prevent time and enable you to to be extra productive.

Whether or not for Microsoft Phrase, Safari, Chrome, Firefox and even for PDFs, you can begin utilizing varied bookmark options to enhance your life and workflow.

How to Bookmark Pages in a PDF Document in Adobe Reader

Adobe Reader won’t let you add a bookmark to a PDF. What to do? We’ll show you several easy workarounds that let you bookmark a page in a PDF document.

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About The Creator | Use the Bookmarks Function in Microsoft Phrase


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